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VEND - 2025 Market Vendor Application Form -


BASS COAST
MARKET VENDOR APPLICATION

Thank you for your interest in applying to be a Bass Coast Festival 2025 Market Vendor. 

Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Bass Coast Festival delivers an immersive experience for attendees, featuring a unique opportunity for market vendors and encourages vendors to think creatively and move beyond traditional pop-up tents for an inspiring and distinctive approach.

Collaboration with another vendor is encouraged for a larger, more impactful stall. Shared staff and reduced fees can enhance your success at the festival.

Before applying, please review our Market Vendor Application Package for important details.

We are looking for:

  • Unique, quality items with market appeal for Bass Coast Festival.

  • Creative and visually appealing vending stalls.

  • Merchandise that embraces cultural awareness and sustainability.

  • Thoughtfully designed storefronts with walls, displays, seating, faux flooring, and mandatory lighting for nighttime—make it visually unique.


STALL PRICES 

LARGE STALL 20’x 20’: $2128 + 5% GST + Leave No Trace deposit*, which includes:

  • 2 Vendor passes**, with Wednesday and Thursday early entry 

  • 1 Vendor Lot and 1 Forest parking pass

  • 2 Enviro Vehicle pass


MEDIUM STALL 10’ x 20’: $1064 + 5% GST + Leave No Trace deposit*, which includes:

  • 1 Vendor pass**, with Wednesday and Thursday early entry

  • 1 Vendor Lot and 1 Forest parking pass 

  • 2 Enviro Vehicle pass 


SMALL STALL 10’ x 10’: $889 + 5% GST + Leave No Trace deposit*, which includes:

  • 1 Vendor pass**, with Wednesday and Thursday early entry

  • 2 Vendor Lot parking pass

  • 2 Enviro Vehicle pass

Stall Fees Include:

  • Power (20 amp)

  • Camping (behind the stall or in General Admission camping)

Not Included:

  • Internet access

  • Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.

  • For more info refer to Internet Access & Connectivity section of the application package. 


* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.

** Vendors may request to purchase up to 4 additional staff tickets ($449 + s/c + taxes; Enviro Vehicle pass included upon request at the Staff Gate). Requests for additional tickets will be reviewed individually based on the application.

KEY DATES in 2025

Feb 1: Applications close at 11:59 PM
March 15: Successful applicants contacted
May 1: Additional power requests due
May 15: Full payment and liability insurance due
June 30: Additional staff ticket requests due
July 9: Market vendors arrive (9 AM - 10 PM)
July 10: All vendors must be on-site by 5 PM
July 11: Vendor stalls ready to open by 10 AM
July 14: Vendors leave by 6 PM; LNT deposit available upon exit

Please note: all questions with * indicate a required field.

Thank you, we look forward to reviewing your application.


PLEASE DO NOT NAVIGATE AWAY FROM THIS PAGE WHILE COMPLETING THE APPLICATION FORM.

USING THE BACK BUTTON WILL RESULT IN THE LOSS OF COLLECTED INFORMATION, REQUIRING YOU TO START AGAIN.
Legal Company Name *
Public Market Stall Name *

For successful applicants, this will be used on the Bass Coast website, app, and for promotional purposes.

Legal First Name *

If submitting a co-application with multiple market vendors for a single stall, please designate one person as the point of contact.

Preferred First Name *
Legal Last Name *
Email *
Confirm Email *
Phone *
Building Name/ House Number *
Street Name *
City *
Province *
Postal code *
Country *
Market Vendor Co-application *

Will two or more businesses be applying together on a single application?

Number of Businesses *

How many businesses are applying on a single application?

Primary Market Vendor Company Info *

Please include a brief 200-word, or less, description of your business and products.

Product Description *

What are the main items sold?

Art
Accessories
Clothing
Crafts
Jewellery
Wellness and Self-care Products
Other
Other products *

Please describe.

Second Market Vendor *

Please provide the following information:

  • Legal and Public Company Name

  • Legal First Name

  • Preferred Name

  • Legal Last Name

  • Products

Please include social media accounts later in the application.

Third Market Vendor Info *

Please provide the following information:

  • Legal and Public Company Name

  • Legal First Name

  • Preferred Name

  • Legal Last Name

  • Products

Please include social media accounts later in the application.

Fourth Market Vendor Info *

Please provide the following information:

  • Legal and Public Company Name

  • Legal First Name

  • Preferred Name

  • Legal Last Name

  • Products

Please include social media accounts later in the application.

Price Range *

What is the general price range of items?

Stall Size *
Stall Set-up Description *

Please describe what your stall set-up looks like. We encourage vendors to create inviting and artistic spaces.

Additional Staff Tickets

Vendors may request to purchase up to 4 additional staff tickets ($449 + s/c + taxes; Enviro Vehicle pass included upon request at the Staff Gate). Requests for additional tickets will be reviewed individually based on the application.

Will you required additional tickets?

Additional Tickets Reasoning

How many tickets and why?

Public Market Vendor Profile Image *
(MAX SIZE 2MB)

Please upload an image of your best selling items.

For successful applicants, any images submitted may be used on the Bass Coast website, app, and for promotional purposes. However, Bass Coast will make the final image selection. The Market Vending team will select an alternate image for the profile if needed.

Image Specifications:

Accepted Images: Professional Images - products, model, or stall photos only; no company logos or text within images.
Multiple Business Applicants: Include a single photo or photo collage of products.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

 

Market Vendor Profile Image 2 *
(MAX SIZE 1MB)

Please upload an additional image of your best selling items.

Image Specifications:

Accepted Images: Professional Images - products, model, or stall photos only; no company logos or text within images.
Multiple Business Applicants: Include a single photo or photo collage of products.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

 

Market Vendor Profile Image 3 *
(MAX SIZE 2MB)

Please upload an additional image of your best selling items.

Image Specifications:

Accepted Images: Professional Images - products, model, or stall photos only; no company logos or text within images.
Multiple Business Applicants: Include a single photo or photo collage of products.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

 

Have you attended and/or participated in Bass Coast before? *
Which years and in what capacity? *

Please elaborate.

Have you been a vendor at other festivals? *
What festivals and which years? *

Please elaborate.


FOR SUCCESSFUL APPLICANTS, WEBSITE AND SOCIAL MEDIA HANDLES WILL BE USED ON THE BASS COAST WEBSITE, APP AND FOR PROMOTIONAL PURPOSES.

REMOVE THE URL FOR ANY PLATFORM YOU DO NOT HAVE AN ACCOUNT OR WEBSITE FOR. PLEASE INCLUDE THE FULL WEBSITE ADDRESS.
Website

Your company must own this website.

Example: https://www.basscoast.ca

Facebook

Example: https://www.facebook.com/BassCoastFestival

Instagram

Please include all the handles of team members who should be credited when Bass Coast shares an image.

Example: https://www.instagram.com/basscoastfest

TikTok

Example: https://www.tiktok.com/@basscoastfest

SOCIAL MEDIA NOTE: Bass Coast includes tags in the asset, not in the caption of the post, unless specified. If you notice your art is untagged in a post where it is shown, feel free to direct message the festival on that platform to request tagging.

Public Market Vendor Bio(s) *

For successful applicants, the information provided will be featured on the Bass Coast website, app, and used for promotional purposes.
IMPORTANT: Please save your bio from our confirmation email for future reference.

MARKET VENDOR BIO - Max 500 characters per business.

EXAMPLE:

LUMINA LUXE
As visionary artists specialising in sustainable festival wear, we create vibrant apparel made from recycled materials and organic fabrics. Every piece is designed to illuminate your experience while minimising environmental impact. Dive into a world of eco-conscious fashion and let Lumina Luxe sparkle up your night.

Refer to the 2024 Market Vendor profiles for formatting and inspiration here.

Sustainability *

What sustainability practices does your business incorporate?

Cultural Appropriation *

For more information on cultural appropriation, please see the application package.

How do you actively ensure that your offerings avoid cultural appropriation?

Additional Power Requirements *

Each stall will be equipped with one power box featuring a standard 3-prong (20 amp) outlet. Please be aware that most additional requests incur an extra fee.

Do you have additional power requirements?

Specify Additional Power *

Please be specific and describe what is required. 

Do you have any references from the Bass Coast team? *
Bass Coast References Contact Info and Details: *

Please include name(s), department(s), and if you worked together at Bass Coast Festival. Working together at Bass Coast is not a requirement. Contact info can also be included.

Do you have any other references that can speak to your experience? *
Other References Contact Info and Details: *

Please include name(s) and contact details (phone number, company, and position). You can use this field to share any other details related to this experience.

Opportunity for any further comments, links or information.
Leave No Trace Deposit *

By checking 'YES,' I agree to pay the $200CAD Leave No Trace Deposit fee in addition to the Stall Price.

Yes
LNT Deposit Return by Cheque *

Please provide full name or business name.

Market Vendor Application Package *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in Bass Coast Market Vendor Application Package.

Market Vendor Application Package

Yes
Liability Waiver *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Liability Waiver.

Liability Release

Yes
Code of Conduct *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Code of Conduct. 

Code of Conduct

Yes
Harassment and Assault Policy *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Harassment and Assault Policy with particular attention to Section 6.1.

Section 6.1 - Harassment and Assault Policy

Yes
Please sign on the line below to accept terms and conditions. *

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