VEND - 2025 Spa Application Form -

BASS COAST
SPA VENDOR APPLICATION

Thank you for your interest in applying to be a practitioner at Bass Coast Spa.

Bass Coast takes place from July 11-14, 2025, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Bass Coast Festival provides an immersive experience for our attendees, including an opportunity for stylists and body practitioners to offer their services at the Bass Coast Spa.

Before applying, please review our Spa Practitioner Application Package for important details.

We are looking for:

Talented practitioners offering massage, healing modalities, festival hair styling, nails, makeup, and body painting
Services that align with the festival's focus on wellness and self-expression
Creative setups that enhance the overall festival experience, incorporating thoughtful design and ambiance
Daily services from Thurs July 10 to Sun July 13, 2025

SPA PRACTITIONER AREA
Bass Coast is an immersive artistic environment where pop-up tents or tarps are not allowed inside the festival venue unless they are disguised. Practitioners must ensure their tents blend with the art exhibit.

Here are the requirements:

Practitioners are responsible for bringing their own products, equipment, and a 10’ x 10’ tent with walls
Tent must be black or white, be disguised and securely anchored against wind
Disguise tents using white or softly coloured fabrics, plants, art, or collaborate with an artistic friend to create a unique experience for clients
Tents that are not fully covered may be asked to be removed, and vending will not be permitted

STALL PRICES
Embrace collaboration with another practitioner to not only reduce stall fees but also elevate your success at the festival through shared experience and combined expertise.

ONE PRACTITIONER (10’ x 10’): $700 + 5% GST + Leave No Trace deposit*, which includes:

1 Practitioner pass, with Wednesday and Thursday early entry (valued at $439)
1 Vendor Lot parking pass
1 Enviro Vehicle pass

TWO PRACTITIONERS (10’ x 10’): $1139 + 5% GST + Leave No Trace deposit*, which includes:

2 Practitioner pass, with Wednesday and Thursday early entry (valued at $439 each)
1 Vendor Lot parking pass
1 Enviro Vehicle pass

Stall Fees Include:

10’ x 10’ stall area
20 amps of power
Onsite storage for equipment

Not Included:

Internet access
Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.

* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.

KEY DATES in 2025
Feb 15: Applications close at 11:59 PM
March 15: Successful applicants contacted
April 15: Confirmed technical needs submitted
May 15: Full payment and proof of insurance due
July 9: Spa practitioners arrive (9 AM - 10 PM)
July 11: All practitioners must be ready to open by 10 AM (or as agreed with the Spa manager)
July 15: Practitioners leave by 6 PM; LNT deposit available upon exit

Please note: all questions with * indicate a required field.

Thank you, we look forward to reviewing your application.

PLEASE DO NOT NAVIGATE AWAY FROM THIS PAGE WHILE COMPLETING THE APPLICATION FORM.

USING THE BACK BUTTON WILL RESULT IN THE LOSS OF COLLECTED INFORMATION, REQUIRING YOU TO START AGAIN.

Public Business Name *

For successful applicants, this will be used on the Bass Coast website, app and for promotional purposes.

Legal First Name *

Please choose one point of contact.

Preferred First Name *

Legal Last Name *

Email *

Confirm Email *

Phone *

Building Name/ House Number *

Street Name *

City *

Province *

Postal code *

Country *

Primary Services *

Please select the services offered.

Other service *

Please elaborate.

Stall Size *

Price includes:

ONE PRACTITIONER: 10x10 area: $700 plus 5% GST and leave no trace deposit. (Fee includes one Spa Vendor ticket valued at $439 each.)
TWO PRACTITIONERS: 10x10 area: $1139 plus 5% GST and leave no trace deposit. (Fee includes two Spa Vendor tickets valued at $439 each.)

An additional $200 Leave No Trace (LNT) deposit is required to ensure the site is left spotless.

Fee Includes:

10 x 10 stall area
20 amps of power
Onsite storage for equipment

Second Practitioner Information

Please provide the following information:

Legal and Public Company Name
Legal First Name
Preferred Name
Legal Last Name
Services

Include your public bio, service price, website address, and social media accounts in the specifically designated 'Second Spa Practitioner' sections later in the application.

Public Spa Practitioner Bio and Service Price *

For successful applicants, the information provided will be featured on the Bass Coast website, app, and used for promotional purposes. IMPORTANT: Please save your bio from our confirmation email for future reference.

Please provide the following content within the field below:

SPA PRACTITIONER BIO - Max 800 characters. Please include a description of your business and offerings.
SERVICE PRICE - Max 800 characters. Please include a price list of services offered.

EXAMPLE:
SPA PRACTITIONER BIO
Styles Salon is a cutting-edge hair studio designed to elevate your Bass Coast experience. Our skilled stylists specialize in crafting bold and vibrant looks, from neon extensions to avant-inspired updos. We're here to ensure you're festival-ready and feeling your best, ready to dance the night away.

SERVICE PRICE
Festival Updo: Starting at $45
Neon Hair Extensions: Starting at $80

Public Practitioner Profile Image *

(MAX SIZE 1MB)

For successful applicants, any images submitted may be used on the Bass Coast website, app, and for promotional purposes.

Image Specifications:

Accepted Images: Professional headshots only; no company logos.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

Second Spa Practitioner Bio and Service Price *

Please provide the following content within the field below:

SPA PRACTITIONER BIO - Max 800 characters.
SERVICE PRICE - Max 800 characters.

Second Practitioner Profile Image *

(MAX SIZE 2MB)

Image Specifications:

FOR SUCCESSFUL APPLICANTS, WEBSITE AND SOCIAL MEDIA HANDLES WILL BE USED ON THE BASS COAST WEBSITE, APP AND FOR PROMOTIONAL PURPOSES.

REMOVE THE URL FOR ANY PLATFORM YOU DO NOT HAVE AN ACCOUNT OR WEBSITE FOR. PLEASE INCLUDE THE FULL WEBSITE ADDRESS.

Website

Your company must own this website.

Example: https://www.basscoast.ca

Second Practitioner Website

Facebook

Example: https://www.facebook.com/BassCoastFestival

Second Practitioner Facebook

Instagram

Example: https://www.instagram.com/basscoastfest

Second Practitioner Instagram

TikTok

Example: https://www.tiktok.com/@basscoastfest

Second Practitioner TikTok

SOCIAL MEDIA NOTE: Bass Coast includes tags in the asset, not in the caption of the post, unless specified. If you notice your art is untagged in a post where it is shown, feel free to direct message the festival on that platform to request tagging.

Qualifications and Experience *

Please elaborate.

Sustainability *

What sustainability practices does your business incorporate?

Consent and Gender Affirming Measures

Please share how you incorporate consent and gender-affirming measures into your practice.

Cultural Appropriation

How do you actively ensure that your practices avoid cultural appropriation?

For more information on cultural appropriation, please see the info package.

Power Usage

Bass Coast will provide 1 box per store with 1 standard 3 prong (20amp) power outlet. If you have additional requirements, please note below and be aware that most requests will result in an additional fee.

Have you attended and/or participated in Bass Coast before? *

Which years and in what capacity? *

Please elaborate.

Have you been a practitioner at other festivals? *

What festivals and which years? *

Please elaborate.

Do you have references from the Bass Coast team? *

Bass Coast References Contact Info and Details *

Please include name(s), department(s), and if you worked together at Bass Coast Festival. Working together at Bass Coast is not a requirement. Contact info can also be included.

Do you have other professional or festival references that can speak to your experience? *

Other References Contact Info and Details: *

Please include name(s) and contact details (phone number, company, and position). You can use this field to share any other details related to this experience.

Opportunity for any further comments, links or information

Leave No Trace Deposit *

By checking 'YES,' I agree to pay the CAD$200 Leave No Trace Deposit fee in addition to the Stall Price.

Yes

LNT Deposit Return by Cheque *

Please provide full name or business name.

Spa Vendor Information Package *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in Bass Coast Spa Vendor Information Package.

Spa Vendor Information Package

Yes

Liability Waiver *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Liability Waiver.

Liability Release

Yes

Code of Conduct *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Code of Conduct.

Code of Conduct

Yes

Harassment and Assault Policy *

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Harassment and Assault Policy with particular attention to Section 6.1.

Section 6.1 - Harassment and Assault Policy

Yes

Please sign on the line below to accept terms and conditions. *

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BASS COASTSPA VENDOR APPLICATION

BASS COAST
SPA VENDOR APPLICATION