VEND - 2027 Spa Application Form -


BASS COAST
SPA VENDOR APPLICATION

Thank you for your interest in applying to be a practitioner at Bass Coast Spa. 

Bass Coast takes place from July 9-12, 2027, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Bass Coast Festival provides an immersive experience for our attendees, including an opportunity for stylists and body practitioners to offer their services at the Bass Coast Spa.

Before applying, please review our Spa Practitioner Application Package for important details.

We are looking for:

  • Talented practitioners offering massage, healing modalities, festival hair styling, nails, makeup, and body painting

  • Services that align with the festival's focus on wellness and self-expression

  • Creative, thoughtfully designed setups, walls, displays, seating, faux flooring, and ambiance, that enhance the overall festival experience

  • Daily services from Thur July 8 to Sun July 11, 2027

NEW THIS YEAR
Individual Submissions: Each practitioner must submit their own application, even if sharing a stall. You will be asked to name your stall partner and indicate who will be the lead contact for invoicing and payments.

Priority Placement: A limited number of high-traffic stalls are available for priority placement at an additional cost. Indicate your interest on this application, interest is reviewed on a first-come, first-served basis. All remaining stalls are assigned through our standard placement process.

SPA PRACTITIONER AREA 
Bass Coast is an immersive artistic environment where pop-up tents or tarps are not allowed inside the festival venue unless they are disguised. Practitioners must ensure their tents blend with the art exhibit.

Beyond the exterior, the space inside your setup should feel just as intentional. Consider lighting, textiles, seating, and small design touches that create a calming, cohesive atmosphere for clients receiving services, rather than a purely functional or clinical setup.

Here are the requirements:

  • Practitioners are responsible for bringing their own products, equipment, and a 10’ x 10’ tent with walls

  • Tent must be black or white, be disguised and securely anchored against wind

  • Disguise tents using white or softly coloured fabrics, plants, art, or collaborate with an artistic friend to create a unique experience for clients

  • Tents that are not black or white and fully covered may be asked to be removed, and vending will not be permitted

STALL PRICES
Embrace collaboration with another practitioner to not only reduce stall fees but also elevate your success at the festival through shared experience and combined expertise. 

TWO PRACTITIONERS (10’ x 10’): $1,139 + 5% GST + Leave No Trace deposit*, which includes:

  • Two (2) Practitioner passes, with Wednesday and Thursday early entry (valued at $479 each)

  • One (1) Vendor Lot parking pass

  • One (1) Enviro Vehicle pass

  • Each practitioner applies separately. The lead contact will be invoiced for the Two Practitioners stall fee.

ONE PRACTITIONER (10’ x 10’): $700 + 5% GST + Leave No Trace deposit*, which includes:

  • One (1) Practitioner pass, with Wednesday and Thursday early entry (valued at $479)

  • One (1) Vendor Lot parking pass

  • One (1) Enviro Vehicle pass

    Stall Fees Include:

    • 10’ x 10’ stall area

    • 20 amps of power

    • Onsite storage for equipment

    Not Included:

    • Internet access

    • Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.

    • For more info refer to the application package. 


    *     A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.


    KEY DATES in 2027
    Jan 12: Applications close at 11:59 PM
    Feb 1: Successful applicants contacted
    April 15: Confirmed technical needs submitted
    May 15: Full payment and proof of insurance due
    July 8: Spa practitioners arrive (9 AM - 10 PM)
    July 9: All practitioners must be ready to open by 10 AM (or as agreed with the Spa manager)
    July 12: Practitioners leave by 6 PM; LNT deposit available upon exit

    Please note: all questions with * indicate a required field.

    Thank you, we look forward to reviewing your application.


    PLEASE DO NOT NAVIGATE AWAY FROM THIS PAGE WHILE COMPLETING THE APPLICATION FORM.

    USING THE BACK BUTTON WILL RESULT IN THE LOSS OF COLLECTED INFORMATION, REQUIRING YOU TO START AGAIN.
    Legal Company Name
    Public Practitioner Business Name

    For successful applicants, this will be used on your own listing on the Bass Coast website, app and for promotional purposes.

    Please use your own business or practitioner name, even if you are sharing a stall.

    Legal First Name
    Preferred First Name
    Legal Last Name
    Email
    Confirm Email
    Phone
    Building Name/ House Number
    Street Name
    City
    Province
    Postal code
    Country
    Primary Services

    Please select the services offered.

    Other service

    Please elaborate.

    Stall Sharing

    Will you be sharing a stall with another spa practitioner?

    Stall Partner

    Please list your stall partner’s name and business name.

    Example: “Glow Studio (Alexis Smith)”

    Stall Size

    Price includes:

    • TWO PRACTITIONERS: 10x10 area: $1,139 plus 5% GST and leave no trace deposit. (Fee includes: Two (2) Spa Vendor tickets valued at $479 each.)

    • ONE PRACTITIONER: 10x10 area: $700 plus 5% GST and leave no trace deposit. (Fee includes: One (1) Spa Vendor ticket valued at $479.)

    An additional $200 Leave No Trace (LNT) deposit is required to ensure the site is left spotless.

    Fee Includes:

    • 10 x 10 stall area

    • 20 amps of power

    • Onsite storage for equipment

    Priority Placement

    A limited number of high-traffic stalls are available for priority placement at an additional cost. Placement is not guaranteed and is assigned on a first come, first served basis.

    Are you interested in being considered for a priority placement stall?

    Stall Set-up Description

    Describe your stall set-up in detail, including layout, materials, lighting, seating, signage, and any design elements that create the look and feel of your space. If you haven't finalized your design yet, describe your concept and vision instead.

    The more specific you are, the better we can evaluate your application. If sharing a stall, please coordinate with your stall partner so your descriptions match.

    Stall set-up Images
    (MAX SIZE 5MB)

    If you have photos or inspiration images of your stall or concept, please upload them here. If this is your first time building a festival stall, it’s not required but it helps us understand your vision.

    Public Practitioner Bio and Service Price

    For successful applicants, the information provided will be featured on the Bass Coast website, app, signage and used for promotional purposes. 

    Please provide the following content within the field below:

    1. SPA PRACTITIONER BIO - Max 800 characters. Please include a description of your business and offerings.

    2. SERVICE PRICE - Max 800 characters. Please include a price list of services offered.

    EXAMPLE:
    SPA PRACTITIONER BIO
    Styles Salon is a cutting-edge hair studio designed to elevate your Bass Coast experience. Our skilled stylists specialize in crafting bold and vibrant looks, from neon extensions to avant-inspired updos. We're here to ensure you're festival-ready and feeling your best, ready to dance the night away.

    SERVICE PRICE
    Festival Updo: Starting at $45
    Neon Hair Extensions: Starting at $80

    Booking Link or Email

    Please provide a direct booking link or email address where the Bass Coast team and attendees can contact you to book your services. Bass Coast does not handle bookings directly.

    We simply direct interested attendees to the resource you provide. This will be included in your profile on the Bass Coast website.

    Practitioner Profile Image
    (MAX SIZE 5MB)

    For successful applicants, any images submitted may be used on the Bass Coast website, app, and for promotional purposes.

    Image Specifications:

    Accepted Images: Professional headshots only; no company logos.

    Accepted file types: JPG / PNG.
    Accepted file dimensions: 600x600px min. - 1000x1000px max.
    Accepted file size: 2MB max.
    Aspect Ratio: The image will be cropped square as needed.


    FOR SUCCESSFUL APPLICANTS, WEBSITE AND SOCIAL MEDIA HANDLES WILL BE USED ON THE BASS COAST WEBSITE, APP AND FOR PROMOTIONAL PURPOSES.

    REMOVE THE URL FOR ANY PLATFORM YOU DO NOT HAVE AN ACCOUNT OR WEBSITE FOR. PLEASE INCLUDE THE FULL WEBSITE ADDRESS.
    Website

    Your company must own this website.

    Example: https://www.basscoast.ca

    Facebook

    Example: https://www.facebook.com/BassCoastFestival

    Instagram

    Example: https://www.instagram.com/basscoastfest

    TikTok

    Example: https://www.tiktok.com/@basscoastfest

    SOCIAL MEDIA NOTE: Bass Coast includes tags in the asset, not in the caption of the post, unless specified. If you notice your business is untagged in a post where it is shown, feel free to direct message the festival on that platform to request tagging.

    Qualifications and Experience

    Please elaborate.

    Sustainability

    What sustainability practices does your business incorporate?

    Consent and Gender Affirming Measures

    Please share how you incorporate consent and gender-affirming measures into your practice.

    Cultural Appropriation

    It is important for everyone to take responsibility for researching and educating themselves on this issue. When practicing healing modalities or wearing/selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:

    1. Does this hold traditional significance to a community or culture?

    2. Is this intended to express religious beliefs or political statements?

    3. Does this designate respect or status within that culture?

    If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.

    Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.

    To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid practicing these healing modalities or wearing/selling such items.

    Please take a moment to read about our Cultural Respect ETHOS. During on-site walk-throughs, if practices raise concerns, Bass Coast will work with vendors to address them and reserves the right to require their removal.

    How do you actively ensure that your offerings avoid cultural appropriation?

    Power Usage

    Bass Coast will provide 1 box per store with 1 standard 3 prong (20amp) power outlet. If you have additional requirements, please note below and be aware that most requests will result in an additional fee.

    Have you attended and/or participated in Bass Coast before?
    Which years and in what capacity?

    Please elaborate.

    Have you been a practitioner at other festivals?
    What festivals and which years?

    Please elaborate.

    Do you have references from the Bass Coast team?
    Bass Coast References Contact Info and Details

    Please include name(s), department(s), and if you worked together at Bass Coast Festival. Working together at Bass Coast is not a requirement. Contact info can also be included.

    Do you have other professional or festival references that can speak to your experience?
    Other References Contact Info and Details:

    Please include name(s) and contact details (phone number, company, and position). You can use this field to share any other details related to this experience.

    Opportunity for any further comments, links or information
    Leave No Trace Deposit

    By checking 'YES,' I agree to pay the CAD$200 Leave No Trace Deposit fee in addition to the Stall Price.

    LNT Deposit Return by Cheque

    Please provide full name or business name.

    Spa Vendor Application Package

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in Bass Coast Spa Vendor Application Package.

    Spa Vendor Application Package

    Liability Insurance Certificate

    By checking 'YES,' I confirm that once accepted I will obtain active liability insurance and submit upon request to Bass Coast.

    Liability Waiver

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Liability Waiver.

    Liability Release

    Code of Conduct

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Code of Conduct. 

    Code of Conduct

    Harassment and Assault Policy

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Harassment and Assault Policy with particular attention to Section 6.1.

    Section 6.1 - Harassment and Assault Policy

    Typed Signature

    By typing your full legal name below, you confirm the information provided in this application is true and accurate, and that you have read, understood and accepted all of the terms and conditions above.