VEND - 2027 Food Vendor Application Form -


BASS COAST
FOOD VENDOR APPLICATION


Thank you for your interest in applying to be a Bass Coast Festival Food Vendor.


Bass Coast takes place from July 9-12, 2027, in Merritt, BC, on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Food is integral to the Bass Coast Festival experience, serving 5,500 attendees, along with artists and volunteers. We seek vendors who offer delicious, nutritious options and share our commitment to minimising environmental impact. Please note that priority may be given to vendors who have previously contributed to Bass Coast Festival. To reflect the reduced capacity in 2027, we will decrease the number of food vendors


Before applying, please review our Food Vendor Application Package and Sustainability Agreement for important details.


STALL PRICES

Full Service Stall: $2,200 + 20% of daily sales + Leave No Trace deposit*, which includes:

  • Ten (10) Vendor tickets**
  • One (1) Food Vendor parking pass
  • Up to ten (10) Enviro Vehicle passes***
  • Camping (behind the stall or in general admission camping)

Beverage / Snack Stall: $1,600 + 20% of daily sales + Leave No Trace deposit*, which includes:

  • Six (6) Vendor tickets**
  • One (1) Food Vendor parking pass
  • Up to six (6) Enviro Vehicle passes***
  • Camping (behind the stall or in general admission camping)

Stall Fees Include:

  • Daily potable water hookup
  • Greywater removal
  • Garbage, recycling, and compost removal from the site
  • Power (30 amps or 50 amps)

Not Included:

  • Internet access

Vendors are responsible for contacting their cell or internet provider before the event to confirm coverage. For more info, refer to the application package.

* Leave No Trace Deposit: A $200 deposit is required. It is returned once waste is properly sorted and the site is left spotless.

** Additional Vendor Tickets: Vendors may request to purchase extra tickets. Do not purchase these through basscoast.ca. Approved vendors will receive instructions in May.

*** Enviro Vehicle Passes: These are issued as needed at the Staff Gate on check-in. We encourage carpooling to reduce environmental impact.


KEY DATES in 2027

Jan 12: Applications closed at 11:59 PM PT
Feb 1: All successful applicants contacted
May 15: Full payment and liability insurance due
June 1: Additional Staff ticket request deadline
July 7: Food Vendors arrive onsite at pre-assigned time
July 8: Food Vendors must open at 12 PM
July 12: Food Vendors must be off-site by 8 PM. LNT deposit is available upon exit.


Please note: all questions with * indicate a required field.

Thank you, we look forward to reviewing your application.


PLEASE DO NOT NAVIGATE AWAY FROM THIS PAGE WHILE COMPLETING THE APPLICATION FORM.

USING THE BACK BUTTON WILL RESULT IN THE LOSS OF COLLECTED INFORMATION, REQUIRING YOU TO START AGAIN.
Legal Company Name
Public Vendor Stall Name

For successful applicants, this will be used on the Bass Coast website, app and for promotional purposes.

Legal First Name

Please designate a single point of contact.

Preferred First Name
Legal Last Name
Email
Confirm Email
Phone
Building Name/ House Number
Street Name
City
Province
Postal code
Country
GST Business Number

If you are registered for GST, please provide your 9-digit business number. 

Stall Type:

Full Service Stall: $2,200 + 20% of daily sales + Leave No Trace deposit*, which includes:

  • 10 Vendor tickets**

  • 1 Food Vendor parking pass

  • Up to 10 Enviro Vehicle passes***

  • Camping (behind the stall or in General Admission camping)

Beverage / Snack Stall: $1,600 + 20% of daily sales + Leave No Trace deposit*, which includes:

  • 6 Vendor tickets**

  • 1 Food Vendor parking pass

  • Up to 6 Enviro Vehicle passes***

  • Camping (behind the stall or in General Admission camping)

Stall Fees Include:

  • Daily potable water hookup

  • Greywater removal

  • Garbage, recycling, and compost removal from the site

  • Power (30 amps or 50 amps)

* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.
** Vendors may request to purchase additional staff tickets. These must not be purchased through basscoast.ca, instead, a private link will be sent to approved vendors in early June.
*** Enviro Vehicle passes are issued as needed at the Staff Gate upon check-in. We encourage carpooling when possible to reduce environmental impact.

    Menu Options

    Does your menu include the following options?

    Other Menu Options

    Please describe.

    Vendor Stall Set-up Description

    How does your food stall create an inviting, creative, artistic frontage or seating area?

    Vendor Stall Profile Image
    (MAX SIZE 2MB)

    For successful applicants, any images submitted may be used on the Bass Coast website, app, and for promotional purposes.

    Image Specifications:

    Accepted Images: Products, Food cart or actively serving at an event; no company logos.

    Accepted file types: JPG / PNG.
    Accepted file dimensions: 600x600px min. - 1000x1000px max.
    Accepted file size: 2MB max.
    Aspect Ratio: The image will be cropped square as needed.

    Public Vendor Description

    For successful applicants, the information provided will be featured on the Bass Coast website, app, and used for promotional purposes. IMPORTANT: Please save your bio from our confirmation email for future reference.

    Please provide the following content within the field below:

    1. VENDOR DESCRIPTION - Max 800 characters.

    EXAMPLE:

    VENDOR DESCRIPTION
    PLANT-BASED PARADISE is a culinary haven for those seeking delectable vegan creations. Our menu is thoughtfully crafted to showcase plant-based ingredients' vibrant flavours and textures. From hearty burgers to refreshing salads, every dish celebrates delicious, wholesome, and cruelty-free dining. Discover a world of possibilities in vegan cuisine at our stall.

    Best Selling Menu Items
    (MAX SIZE 2MB)

    Image Specifications:

    Accepted file types: JPG / PNG.
    Accepted file dimensions: 600x600px min. - 1000x1000px max.
    Accepted file size: 2MB max.
    Aspect Ratio: The image will be cropped square as needed.

    Menu and Prices

    Please list Bass Coast offerings below.

    EXAMPLE:
    Vegan Burger with Avocado and Sweet Potato Fries: $18
    Quinoa and Chickpea Salad with Lemon Tahini Dressing: $18
    Vegan Margherita Pizza with Cashew Cheese: $16
    Vegan Chocolate Avocado Mousse: $13
    (Note: Prices are subject to change based on availability and market prices.)

    Have you attended and/or participated in Bass Coast before?
    Which years and in what capacity?

    Please elaborate.

    Have you been a Food Vendor at other festivals?
    What festivals and which years?

    Please elaborate.

    Sustainability

    All vendors must use approved compostable (not just biodegradable) packaging and utensils. All vendors must purchase Bass Coast approved compostable packaging. Please see the Sustainability Agreement for full details on sustainability requirements. 

    Disposable water bottles are prohibited on-site (by vendors or Bass Coast Festival). Straws are required to be plant-based. We encourage all vendors to source products locally whenever possible.

    What sustainability practices do you incorporate?
    Serving Ware

    Please include links to the exact serving ware that you plan to use at Bass Coast.


    FOR SUCCESSFUL APPLICANTS, WEBSITE AND SOCIAL MEDIA HANDLES WILL BE USED ON THE BASS COAST WEBSITE, APP AND FOR PROMOTIONAL PURPOSES.

    REMOVE THE URL FOR ANY PLATFORM YOU DO NOT HAVE AN ACCOUNT OR WEBSITE FOR. PLEASE INCLUDE THE FULL WEBSITE ADDRESS.
    Website

    Your company must own this website.

    Example: https://www.basscoast.ca

    Facebook

    Example: https://www.facebook.com/BassCoastFestival

    Instagram

    Please include all the handles of team members who should be credited when Bass Coast shares an image.

    Example: https://www.instagram.com/basscoastfest

    TikTok

    Example: https://www.tiktok.com/@basscoastfest

    SOCIAL MEDIA NOTE: Bass Coast includes tags in the asset, not in the caption of the post, unless specified. If you notice your art is untagged in a post where it is shown, feel free to direct message the festival on that platform to request tagging.

    Food Cart Dimensions

    Please include LxWxH in feet and inches. 

    Total Area Footprint

    If your setup extends beyond your food cart, provide a description of the additional infrastructure and space required, including LxWxH in feet and inches. 

    Is your food cart a self contained unit?
    Power Type

    Please select which power option your setup requires.

    Additional Power Requirements

    Please be aware that most additional requests incur an extra fee.

    Do you have additional power requirements?

    Describe your additional power needs:

    Please be very specific.

    Electrical Hook-up Image
    (MAX SIZE 2MB)

    Please provide a picture of your food stall plug type.

    Do you have any references from the Bass Coast team?
    Bass Coast References Contact Info and Details:

    Please include name(s), department(s), and if you worked together at Bass Coast Festival. Working together at Bass Coast is not a requirement. Contact info can also be included.

    Do you have any other references that can speak to Food Vending experience?
    Other References Contact Info and Details

    Please include name(s) and contact details (phone number, company, and position). You can use this field to share any other details related to this experience.

    Opportunity for any further comments, links or information.
    Leave No Trace Deposit

    Leave No Trace Deposit information can be found in the Food Vendor Application Package

    By checking 'YES,' I agree to pay the CAD$200 Leave No Trace Deposit fee in addition to the Stall Price.

    LNT Deposit Return by Cheque

    Please provide full name or business name.

    Food Vendor Application Package

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in Bass Coast Food Vendor Application Package.

    Food Vendor Application Package

    Food Vendor Sustainability Agreement

    By checking 'YES,' I confirm that I have read and understand the details outlined in the Bass Coast Food Vendor Sustainability Agreement.

    Food Vendor Sustainability Agreement

    Serving Ware Agreement

    I understand that only compostable, non-bioplastic serving ware may be distributed by food vendors. Any vendor found distributing serving ware that is not compostable or biodegradable will be asked to cease selling until they can source the correct serving ware.

    Liability Insurance

    By checking 'YES,' I confirm that once accepted I will obtain active liability insurance and submit on or before May 15.

    Liability Waiver

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Liability Waiver.

    Liability Release

    Code of Conduct

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Code of Conduct. 

    Code of Conduct

    Harassment and Assault Policy

    By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Harassment and Assault Policy with particular attention to Section 6.1.

    Section 6.1 - Harassment and Assault Policy

    Typed Signature

    By typing your full legal name below, you confirm the information provided in this application is true and accurate, and that you have read, understood and accepted all of the terms and conditions above.