VEND - 2026 Market Vendor Application Form -


BASS COAST
MARKET VENDOR APPLICATION

Thank you for your interest in applying to be a Market Vendor. 

Bass Coast takes place from July 10-13, 2026, in Merritt, BC on the traditional, ancestral and unceded territory of the Nlaka’pamux and Syilx people.

Bass Coast Festival delivers an immersive experience for attendees, featuring a unique opportunity for market vendors and encourages vendors to think creatively and move beyond traditional pop-up tents for an inspiring and distinctive approach.

Collaboration with another vendor is encouraged for a larger, more impactful stall. Shared staff and reduced fees can enhance your success at the festival.

Before applying, please review our Market Vendor Application Package for important details.


UPDATES TO THIS YEAR’S APPLICATION

  • Each vendor must submit their own application, even if sharing a stall. Shared stalls are allowed, but every vendor needs an individual application for review, approval, and website listings.

  • Stall Sharing: Vendors planning to share a stall will be asked to indicate their stall partners in the application. One lead contact will be identified for invoicing and staff ticket allocation.

  • Inventory Information: Vendors will now be asked to provide a summary of their products and, if applicable, upload a full inventory list. This supports alignment with Bass Coast’s ethos of cultural respect. If items observed during on-site walk-throughs raise concerns, Bass Coast will work with vendors to address them, while retaining the right to require their removal if necessary.

  • Staff Tickets: Additional staff tickets are allocated per stall, not per vendor. Ticket costs for 2026 are:

    • Staff Ticket with Wednesday + Thursday Entry Combined: $644*

    • Staff Ticket with Thursday Entry: $588*

    • Staff Ticket Friday Entry: $469*

*Plus s/c & taxes. Enviro Vehicle Pass included on request at Staff Gate. Staff tickets must not be purchased through basscoast.ca - a private link will be sent to approved vendors in early June. 


WE ARE LOOKING FOR:

  • Unique, quality items with market appeal for Bass Coast Festival.

  • Creative and visually appealing vending stalls.

  • Merchandise that embraces cultural awareness and sustainability.

  • Thoughtfully designed storefronts with walls, displays, seating, faux flooring, and mandatory lighting for nighttime—make it visually unique.

BRAND IDENTITY 

Products displayed and sold must align with the brand identity described in your application. If your brand features signature items, please ensure sufficient stock is available throughout the weekend and that these items are prominently featured in your stall.


STALL PRICES 

LARGE STALL 20’x 20’: $2,623 + 5% GST + Leave No Trace deposit*, which includes:

  • 2 Vendor passes**, with Wednesday and Thursday early entry 

  • 1 Vendor Lot and 1 Forest parking pass

  • 2 Enviro Vehicle pass


MEDIUM STALL 10’ x 20’: $1,224 + 5% GST + Leave No Trace deposit*, which includes:

  • 1 Vendor pass**, with Wednesday and Thursday early entry

  • 1 Vendor Lot and 1 Forest parking pass 

  • 2 Enviro Vehicle pass 


SMALL STALL 10’ x 10’: $1,023 + 5% GST + Leave No Trace deposit*, which includes:

  • 1 Vendor pass**, with Wednesday and Thursday early entry

  • 2 Vendor Lot parking pass

  • 2 Enviro Vehicle pass

Stall Fees Include:

  • Power (20 amp)

  • Camping (behind the stall or in General Admission camping)

Not Included:

  • Internet access

  • Vendors are responsible for contacting their cell/ internet provider prior to the event to ensure adequate coverage.

  • For more info refer to Internet Access & Connectivity section of the application package. 


* A $200 Leave No Trace (LNT) deposit is required to ensure proper waste sorting and that the site is left spotless, in addition to the stall price.

** Vendors may request to purchase up to 4 additional staff tickets per stall. Staff tickets must not be purchased through basscoast.ca - a private link will be sent to approved vendors in early June.

BUSINESS ELIGIBILITY

All vendors must be legally permitted to sell goods in Canada, either as a registered business, sole proprietor, or other approved structure. Required documentation must be submitted to MarketVendBC@gmail.com no later than 30 days before the event.

KEY DATES in 2026

Jan 10: Applications close at 11:59 PM
Feb 1: Successful applicants contacted
May 1: Additional power requests due
May 15: Full payment and liability insurance due
July 8: Market vendors arrive (9 AM - 10 PM)
July 9: All vendors must be on-site by 5 PM
July 10: Vendor stalls ready to open by 10 AM
July 13: Vendors leave by 6 PM; LNT deposit available upon exit

Please note: all questions with * indicate a required field.

Thank you, we look forward to reviewing your application.


PLEASE DO NOT NAVIGATE AWAY FROM THIS PAGE WHILE COMPLETING THE APPLICATION FORM.

USING THE BACK BUTTON WILL RESULT IN THE LOSS OF COLLECTED INFORMATION, REQUIRING YOU TO START AGAIN.
Legal Company Name
Public Market Stall Name

For successful applicants, this will be used on the Bass Coast website, app, and for promotional purposes.

Legal First Name
Preferred First Name
Legal Last Name
Email
Confirm Email
Phone
Building Name/ House Number
Street Name
City
Province
Postal code
Country
Market Vendor Company Info

Please include a brief 200-word, or less, description of your business and products.

Product Description

What are the main items sold?

Other products

Please describe.

Product Summary

Provide a brief summary of your product categories. If you are selling second-hand, vintage items or one-of-a-kind items describe the general types of items you expect to carry, and highlight any items with cultural references or inspirations.

Example: “Upcycled clothing, handmade clothing, upcycled handmade and vintage jewelry, resale accessories.”

Inventory Upload
(MAX SIZE 5MB)
Required for vendors with a fixed product line.

If you produce or carry a fixed line of products, upload your complete inventory list in Excel, CSV, or PDF format.

Please include:

  • Item name
  • Description
  • Materials used
  • Cultural or artistic references (if applicable)

(For second-hand or vintage vendors, a file upload if available is required.)

Price Range

What is the general price range of items?

Stall Size

LARGE STALL 20’x 20’: $2,623 + 5% GST + Leave No Trace deposit*, which includes:

  • 2 Vendor passes**, with Wednesday and Thursday early entry 

  • 1 Vendor Lot and 1 Forest parking pass

  • 2 Enviro Vehicle pass


MEDIUM STALL 10’ x 20’: $1,224 + 5% GST + Leave No Trace deposit*, which includes:

  • 1 Vendor pass**, with Wednesday and Thursday early entry

  • 1 Vendor Lot and 1 Forest parking pass 

  • 2 Enviro Vehicle pass 


SMALL STALL 10’ x 10’: $1,023 + 5% GST + Leave No Trace deposit*, which includes:

  • 1 Vendor pass**, with Wednesday and Thursday early entry

  • 2 Vendor Lot parking pass

  • 2 Enviro Vehicle pass

Stall Fees Include:

  • Power (20 amp)

  • Camping (behind the stall or in General Admission camping)

Stall Sharing

Will you be sharing a booth with another market vendor?

Sharing with

Please list the name(s) and business name(s) of the vendor(s) you will be sharing with.

Example: “Sharing with: Bright Threads (Alexis Smith), Evergreen Goods (Taylor Johnson).”

Note: Each vendor must submit their own application. Indicating your stall partner(s) here ensures we can link applications for review and assign booth space appropriately.

Lead Contact for Stall

Please indicate who will be the lead contact responsible for invoicing, payments, and staff ticket allocation for this stall. Include the stall name so we can link this correctly.

Example: “Lead contact: Bright Threads (Alexis Smith)”

Stall Set-up Description

Please describe what your stall set-up looks like. We encourage vendors to create inviting and artistic spaces.

Additional Staff Tickets

Vendors may request up to 4 additional staff tickets per stall, not per vendor.

Ticket costs for 2026 are:

  • Staff Ticket with Wednesday + Thursday Entry Combined: $644*

  • Staff Ticket with Thursday Entry: $588*

  • Staff Ticket Regular Friday: $469*

*Plus s/c & taxes. Enviro Vehicle Pass included on request at Staff Gate. Staff tickets must not be purchased through basscoast.ca - a private link will be sent to approved vendors in early June.

Will you required additional tickets?

Additional Tickets Reasoning

Please indicate how many staff tickets are being requested and why these are needed.

If you already know which days they’ll require entry, please include that detail.

Example: “Requesting 2 tickets. 1 for set-up support. 1 for sales during festival (Wednesday + Thursday entry may be needed).”

Stall Placement

Are you requesting placement in a specific location in the Market? If so, please describe your ideal location.

Business Eligibility & Documentation

All market vendors must have active liability insurance with a minimum coverage of $2,000,000 in Comprehensive General Liability.

Certificates must be submitted by contracted vendors on or before May 15.

  • Vendors within Canada must submit active liability insurance.

  • Vendors outside of Canada are responsible for also obtaining and organizing any legal documentation required to sell goods in Canada (this may involve the festival signing additional forms).

 Which of the following applies to you?

Public Market Vendor Profile Image
(MAX SIZE 2MB)

Please upload an image of your best selling items.

For successful applicants, any images submitted may be used on the Bass Coast website, app, and for promotional purposes. However, Bass Coast will make the final image selection. The Market Vending team will select an alternate image for the profile if needed.

Image Specifications:

Accepted Images: Professional Images - products, model, or stall photos only; no company logos or text within images.
Multiple Business Applicants: Include a single photo or photo collage of products.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

 

Market Vendor Profile Image 2
(MAX SIZE 1MB)

Please upload an additional image of your best selling items.

Image Specifications:

Accepted Images: Professional Images - products, model, or stall photos only; no company logos or text within images.
Multiple Business Applicants: Include a single photo or photo collage of products.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

 

Market Vendor Profile Image 3
(MAX SIZE 2MB)

Please upload an additional image of your best selling items.

Image Specifications:

Accepted Images: Professional Images - products, model, or stall photos only; no company logos or text within images.
Multiple Business Applicants: Include a single photo or photo collage of products.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

 

Have you attended and/or participated in Bass Coast before?
Which years and in what capacity?

Please elaborate.

Have you been a vendor at other festivals?
What festivals and which years?

Please elaborate.


FOR SUCCESSFUL APPLICANTS, WEBSITE AND SOCIAL MEDIA HANDLES WILL BE USED ON THE BASS COAST WEBSITE, APP AND FOR PROMOTIONAL PURPOSES.

REMOVE THE URL FOR ANY PLATFORM YOU DO NOT HAVE AN ACCOUNT OR WEBSITE FOR. PLEASE INCLUDE THE FULL WEBSITE ADDRESS.
Website

Your company must own this website.

Example: https://www.basscoast.ca

Facebook

Example: https://www.facebook.com/BassCoastFestival

Instagram

Please include all the handles of team members who should be credited when Bass Coast shares an image.

Example: https://www.instagram.com/basscoastfest

TikTok

Example: https://www.tiktok.com/@basscoastfest

SOCIAL MEDIA NOTE: Bass Coast includes tags in the asset, not in the caption of the post, unless specified. If you notice your art is untagged in a post where it is shown, feel free to direct message the festival on that platform to request tagging.

Public Market Vendor Bio(s)

For successful applicants, the information provided will be featured on the Bass Coast website, app, and used for promotional purposes.

MARKET VENDOR BIO - Max 500 characters per business.

EXAMPLE:

LUMINA LUXE
As visionary artists specialising in sustainable festival wear, we create vibrant apparel made from recycled materials and organic fabrics. Every piece is designed to illuminate your experience while minimising environmental impact. Dive into a world of eco-conscious fashion and let Lumina Luxe sparkle up your night.

Refer to the 2025 Market Vendor profiles for formatting and inspiration here.

Sustainability

What sustainability practices does your business incorporate?

Cultural Appropriation

It is important for everyone to take responsibility for researching and educating themselves on this issue. When wearing or selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:

  1. Does this hold traditional significance to a community or culture?

  2. Is this intended to express religious beliefs or political statements?

  3. Does this designate respect or status within that culture?

If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.

Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.

To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid wearing/selling such items. During on-site walk-throughs, if items raise concerns, Bass Coast will work with vendors to address them and reserves the right to require their removal.

Please take a moment to read about our Cultural Respect ETHOS.

How do you actively ensure that your offerings avoid cultural appropriation?

Additional Power Requirements

Each stall will be equipped with one power box featuring a standard 3-prong (20 amp) outlet. Please be aware that most additional requests incur an extra fee.

Do you have additional power requirements?

Specify Additional Power

Please be specific and describe what is required. 

Do you have any references from the Bass Coast team?
Bass Coast References Contact Info and Details:

Please include name(s), department(s), and if you worked together at Bass Coast Festival. Working together at Bass Coast is not a requirement. Contact info can also be included.

Do you have any other references that can speak to your experience?
Other References Contact Info and Details:

Please include name(s) and contact details (phone number, company, and position). You can use this field to share any other details related to this experience.

Opportunity for any further comments, links or information.
Leave No Trace Deposit

By checking 'YES,' I agree to pay the $200CAD Leave No Trace Deposit fee in addition to the Stall Price.

LNT Deposit Return by Cheque

Please provide full name or business name.

Market Vendor Application Package

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in Bass Coast Market Vendor Application Package.

Market Vendor Application Package

Liability Insurance

By checking 'YES,' I confirm that once accepted I will obtain liability insurance and submit upon request to Bass Coast.

Liability Waiver

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Liability Waiver.

Liability Release

Code of Conduct

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Code of Conduct. 

Code of Conduct

Harassment and Assault Policy

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Harassment and Assault Policy with particular attention to Section 6.1.

Section 6.1 - Harassment and Assault Policy

Please sign on the line below to accept terms and conditions.

Review your signature

Draw your signature

Draw It Clean