BASS COAST
MARKET VENDOR APPLICATION

For successful applicants, this will be used on the Bass Coast website, app, and for promotional purposes.

Please include a brief 200-word, or less, description of your business and products.

What are the main items sold?

Please describe.

Briefly describe what you sell. Please include:

• The main types of items (for second-hand, vintage or one-of-a-kind items, the general types you expect to carry)

• Key materials used

• Any items with cultural references or inspirations

Example: “Handmade clothing from organic cotton and upcycled denim. Vintage and handmade jewellery in silver and glass beads. Resale accessories.”

Required for vendors with a fixed product line.

If you make or carry a fixed line of products, upload your inventory. A list or photos of your products are both fine, in any common format (Excel, CSV, PDF, Word, JPG or PNG).

For each item, where you can, include:

• Item name

• Short description

• Materials used

• Cultural references or inspirations (if applicable)

Second-hand and vintage vendors: an upload is optional. Your Product Summary is enough.

What is the general price range of items?

LARGE STALL 20’x 20’: $2,623 + 5% GST + Leave No Trace deposit*, which includes:

• 2 Vendor passes**, with Wednesday and Thursday early entry 

• 1 Vendor Lot and 1 Forest parking pass

• 2 Enviro Vehicle pass

MEDIUM STALL 10’ x 20’: $1,224 + 5% GST + Leave No Trace deposit*, which includes:

• 1 Vendor pass**, with Wednesday and Thursday early entry

• 1 Vendor Lot and 1 Forest parking pass 

• 2 Enviro Vehicle pass 

SMALL STALL 10’ x 10’: $1,023 + 5% GST + Leave No Trace deposit*, which includes:

• 1 Vendor pass**, with Wednesday and Thursday early entry

• 2 Vendor Lot parking pass

• 2 Enviro Vehicle pass

Stall Fees Include:

• Power (20 amp)

• Camping (behind the stall or in General Admission camping)

A limited number of high-traffic stalls are available for priority placement at an additional cost. Placement is not guaranteed and is assigned on a first come, first served basis.

Are you interested in being considered for a priority placement stall?

Are you requesting placement in a specific location in the Market? If so, please describe your ideal location.

Will you be sharing a booth with another market vendor?

Please indicate who will be the lead contact responsible for invoicing, payments, and staff ticket allocation for this stall. Include the stall name so we can link this correctly.

Example: “Lead contact: Bright Threads (Alexis Smith)”

Please list the name(s) and business name(s) of the vendor(s) you will be sharing with.

Example: “Sharing with: Bright Threads (Alexis Smith), Evergreen Goods (Taylor Johnson).”

Note: Each vendor must submit their own application. Indicating your stall partner(s) here ensures we can link applications for review and assign booth space appropriately.

Tickets are allocated per stall, not per vendor and are subject to approval.

Staff tickets are required for staff who:

• Help with set-up or tear-down

• Work in the Market area on Wednesday, Thursday or Monday

• Camp in Vendor Camping

2027 staff ticket prices (GST included, no additional fees):

• Wednesday + Thursday Entry: $675.80 ($44.21 less than 2026)

• Friday Entry: $513.01 ($14.06 less than 2026)

• Enviro Vehicle Pass included with each staff ticket, upon request.

• Do not purchase staff tickets or Enviro Vehicle Passes through basscoast.ca unless directed to do so.

Staff with a General Admission ticket can help at your stall Friday to Sunday, but do not have vendor access:

• No set-up or tear-down

• No camping in Vendor Camping (GA camping only)

• No Enviro Vehicle Pass included (must purchase their own)

Would you like to request staff tickets?

How many Wednesday + Thursday Entry tickets?

How many Friday Entry tickets?

What will your staff be helping with?
Briefly tell us why you need these staff.

Example: “One person for set-up support and one for sales during festival hours.”

All market vendors must have active liability insurance with a minimum coverage of $2,000,000 in Comprehensive General Liability.

Certificates must be submitted by contracted vendors on or before May 15.

• Vendors within Canada must submit active liability insurance.
  

• Vendors outside of Canada are responsible for also obtaining and organizing any legal documentation required to sell goods in Canada (this may involve the festival signing additional forms).

 Which of the following applies to you?

Please describe what your stall set-up looks like. We encourage vendors to create inviting and artistic spaces.

Please upload an image of your best selling items.

For successful applicants, any images submitted may be used on the Bass Coast website, app, and for promotional purposes. However, Bass Coast will make the final image selection. The Market Vending team will select an alternate image for the profile if needed.

Image Specifications:

Accepted Images: Professional Images - products, model, or stall photos only; no company logos or text within images.
Multiple Business Applicants: Include a single photo or photo collage of products.

Accepted file types: JPG / PNG.
Accepted file dimensions: 600x600px min. - 1000x1000px max.
Accepted file size: 2MB max.
Aspect Ratio: The image will be cropped square as needed.

Please elaborate.

Please elaborate.

Your company must own this website.

Example: https://www.basscoast.ca

Example: https://www.facebook.com/BassCoastFestival

Please include all the handles of team members who should be credited when Bass Coast shares an image.

Example: https://www.instagram.com/basscoastfest

Example: https://www.tiktok.com/@basscoastfest

For successful applicants, the information provided will be featured on the Bass Coast website, app, and used for promotional purposes.

MARKET VENDOR BIO - Max 500 characters per business.

EXAMPLE:

LUMINA LUXE
As visionary artists specialising in sustainable festival wear, we create vibrant apparel made from recycled materials and organic fabrics. Every piece is designed to illuminate your experience while minimising environmental impact. Dive into a world of eco-conscious fashion and let Lumina Luxe sparkle up your night.

Refer to the 2026 Market Vendor profiles for formatting and inspiration here.

What sustainability practices does your business incorporate?

It is important for everyone to take responsibility for researching and educating themselves on this issue. When wearing or selling items (including clothing, makeup, or stylings) for Bass Coast, consider the following questions:

1. Does this hold traditional significance to a community or culture?

2. Is this intended to express religious beliefs or political statements?

3. Does this designate respect or status within that culture?

If the answer is yes to any of the above, or if there is uncertainty, reconsideration is encouraged.

Bass Coast’s harm reduction strategy includes a commitment to providing a culturally safe environment for the entire community. A culture of mutual respect is a fundamental part of the Bass Coast experience. Even if the intention behind sharing culturally significant items is respectful, other community members may find it insensitive or upsetting.

To maintain a welcoming and comfortable environment for all festival attendees, we ask that participants avoid wearing/selling such items. During on-site walk-throughs, if items raise concerns, Bass Coast will work with vendors to address them and reserves the right to require their removal.

Please take a moment to read about our Cultural Respect ETHOS.

How do you actively ensure that your offerings avoid cultural appropriation?

Each stall will be equipped with one power box featuring a standard 3-prong (20 amp) outlet. Please be aware that most additional requests incur an extra fee.

Do you have additional power requirements?

Please be specific and describe what is required. 

Please include name(s), department(s), and if you worked together at Bass Coast Festival. Working together at Bass Coast is not a requirement. Contact info can also be included.

Please include name(s) and contact details (phone number, company, and position). You can use this field to share any other details related to this experience.

By checking 'YES,' I agree to pay the $200CAD Leave No Trace Deposit fee in addition to the Stall Price.

Please provide full name or business name.

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in Bass Coast Market Vendor Application Package.

Market Vendor Application Package

By checking 'YES,' I confirm that once accepted I will obtain liability insurance and submit upon request to Bass Coast.

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Liability Waiver.

Liability Release

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Code of Conduct. 

Code of Conduct

By checking 'YES,' I confirm that I have read, understand and agree to the details outlined in the Bass Coast Harassment and Assault Policy with particular attention to Section 6.1.

Section 6.1 - Harassment and Assault Policy

By typing your full legal name below, you confirm the information provided in this application is true and accurate, and that you have read, understood and accepted all of the terms and conditions above.